Personal Assistant to the Director of Teacher Training and Professional Development
Role Overview: This position requires a high level of professionalism, discretion, and interpersonal skills to effectively manage the demands of the role.
Responsibilities:
- Serve as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
- Coordinate and facilitate communication between the Director of Teacher Training and Professional Development and various departments within the school community.
- Manage the Director of Teacher Training and Professional Development’s calendar, scheduling appointments, meetings, and school-related events.
- Coordinate and prioritize conflicting schedules to optimize the efficient use of time and resources.
- Draft and prepare correspondence, reports, and presentations on behalf of the Director of Teacher Training and Professional Development, ensuring accuracy and adherence to established standards.
- Manage incoming and outgoing communications, including emails, letters, and phone calls, with professionalism and confidentiality.
- Arrange and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audiovisual requirements.
- Attend meetings as required, record minutes, and follow up on action items to ensure timely resolution.
- Coordinate professional development conferences, and other professional development events to foster engagement and collaboration.
- Assist in maintaining professional development records, transcripts, and other documentation in compliance with school policies and regulations.
Qualifications, Skills and Knowledge:
- Bachelor’s degree in business administration or a related field preferred
- Proven experience (3 years) as a Personal Assistant or Administrative Assistant, preferably in an educational or academic setting.
- Excellent organizational and multitasking abilities. Keen attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Proficiency in computer applications, including Microsoft Office Suite and school management software.
- High level of integrity, discretion, and confidentiality in handling sensitive information and financial matters.
- Ability to work independently and collaboratively in a dynamic environment.
Personal Traits:
- Integrity and trustworthiness.
- Proactive problem solver with a positive attitude.
- Adaptability and willingness to take on new responsibilities.
- Commitment to upholding the values and ethos of Charterhouse Lagos.
- Ability to maintain a professional demeanour when dealing with all staff.
Download the Recruitment Pack at the bottom of the page to read the full Job Description.
Safeguarding
Charterhouse Lagos is committed to safeguarding and promoting the welfare of all our students and expects all applicants to share this commitment. We follow safer recruitment practices which are aligned with recommendations from the International Task Force on Child Protection. We aspire to the highest international standards of recruiting practices with specific attention to child protection. All appointments are subject to interviews, identity checks, criminal record checks, social media checks and successful references.
Data Protection
The personal data relating to candidates, including personal data provided in, or along with the enquiry and application forms, is required to be collected by Charterhouse Lagos/The Huntington Education Group, for purposes of candidate evaluation, and facilitating the recruitment process. By providing us with your personal data, you give your consent to us for collecting, retaining, processing, transferring (including cross-border transfer) and disclosing personal data to any third parties (including intra-group) for achieving the above purpose.
Diversity, Equality and Inclusion
At Charterhouse Lagos, we want everyone to feel valued, appreciated, and free to be who they are at work, whilst remaining true to the culture and laws of Nigeria. Our recruitment processes are designed to prevent discrimination regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes them unique.
Click here to read our Safeguarding Policy.